The Intelligent Role of RFID Technology in Archive Management

With the rapid development of enterprises and institutions, the quantity of informational archive materials is increasing day by day, and the types of archives are becoming more and more diverse, causing the storage of paper information to expand rapidly. The problems exposed by traditional archive management methods and technical means are becoming increasingly apparent, and they can no longer meet the actual needs of informatized management in China's archive industry. 

In this era that values time efficiency, people are constantly seeking better technologies and methods for archive management, and RFID technology has emerged as a pioneer in leading the intelligent transformation of archive management. RFID manufacturers are continuously researching and launching intelligent products, promoting the application and development of RFID technology in various fields. As a global leader among RFID manufacturers, Invengo is an important participant in this transformation.

The Dilemma and Challenges of Traditional Archive Management

Traditional archive management faces many technical difficulties and challenges:

• The order of archive placement is easily disrupted, making retrieval difficult.

  
  

• Archive verification and consultation are time-consuming and inefficient.

  
  

• The informatization level of archives is low, making timely and accurate statistics impossible.

  
  

• Archive inventory workload is enormous, representing a huge project.

  
  

These dilemmas and challenges severely restrict the efficiency and quality of archive management, urgently requiring new technical means for innovation.

RFID Technology: The Key to Solving Traditional Archive Management Problems

RFID technology, also known as Radio Frequency Identification, is one of the most commonly used technologies in the Internet of Things. It uses non-contact automatic transmission and identification technology via wireless signals. With its characteristics and advantages of automatic identification, mobile acquisition, and transcending time and space constraints, it is widely used in many fields of society and people's lives. Compared with traditional barcodes, RFID technology has many advantages such as long service life, good security performance, large information storage capacity, and advanced and fast wireless communication reading methods.

In the field of archive management, different types of rfid technology can alleviate the pressure of traditional archive management, freeing archive managers from cumbersome and heavy work. The intelligent archive management system based on RFID integrates and optimizes software systems such as archive positioning and navigation, access control systems, label archiving, shelving and inventory platforms, self-service archive borrowing and returning, and archive service workstations, promoting personalized archive service methods and achieving a fast and efficient archive business management model.

Advantages of RFID Technology in Achieving Intelligent Archive Management

RFID technology has very obvious advantages in book and archive management:

• Fast Scanning: RFID readers can simultaneously identify multiple RFID electronic tags, improving management efficiency and achieving batch information acquisition of incoming and outgoing archives.

  
  

• Small Size and Diverse Shapes: RFID electronic tags are suitable for miniaturization and diverse forms, making them easy to embed or attach to archives, which are not easily damaged and are safer.

  
  

• Reusable: Data stored in RFID electronic tags can be dynamically updated, recycled, and used multiple times, reducing implementation costs in archive management projects.

  
  

• Highly Efficient and Intelligent: RFID has the characteristics of long-distance and uniqueness, enabling more precise control of entry, exit, and storage, improving work efficiency, reducing management costs, and minimizing human errors.

In summary, under the new era background, integrating RFID systems in archives to achieve digital construction is imperative. As one of the leading RFID manufacturers, Invengo will continue to promote the application and development of rfid technology companies in the field of archive management. The combination of RFID systems and digital archives is conducive to the advancement of traditional archive management to modernized archive management, comprehensively enhancing the quality and efficiency of archive management. With its unique advantages and broad application prospects, RFID technology is leading a new chapter in the intelligent transformation of archive management.